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Essential Responsibilities and Duties
Operational Roles and Responsibilities
1. Prepare accounting transactions related to bank accounts in an accurate and timely manner and obtain necessary approvals
2. Update and maintain the bank database on the Society’s system
3. Reconcile the Society’s bank accounts with the Society’s records on a regular basis
4. Investigate any discrepancies resulting from bank accounts reconciliation and communicate results to the Finance Director
5. Inform the Finance Director of the progress of work as well as obtain their advice and guidance as needed
6. Perform monthly bank reconciliation on all the Society’s bank accounts
7. Perform data entry on the finance system as required
8. Monitor the opening and the closing of bank accounts and investigate empty bank accounts
9. Hold files with all bank reconciliations and update the archives
10. Provide the Finance team with any required information as requested
11. Implement internal accounting controls designed to safeguard the assets of the Society and ensure the validity and accuracy of the Society’s financial information
12. Maintain the suppliers’ accountants on the related sub-ledgers
13. Conduct 3 way-match between the supplier’s invoice, purchase order and stock receipt voucher before processing payments to suppliers
14. Perform sufficient controls to ensure accuracy and completeness of the Society’s revenues
15. Process payroll payment based on payroll data received from the HR department
16. Participate in inventory counts on periodic basis
17. Prepare the depreciation calculation and computation in order to ensure that it was properly done and booked on the General Ledger
18. Reconcile the Society’s accounts with suppliers’ accounts on a regular basis; investigate any resulting discrepancies and communicate results to the Finance Director
19. Inform the Finance Director of the progress of work as well as obtain their advice on guidance as needed
20. File supporting documents according to projects
21. Follow-up on outstanding payments
22. Provide the Finance Director with any required information as requested
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